Registration
- Develop Custom Online Registration Forms
- Process Attendee Payments
- Provide Detailed Comprehensive Registration Reports
- Attendee Customer Service – Before, During and After your Event
- Oversee travel and hotel arrangements for Fellows in Training
Accreditation
- Development of educational activities for Continuing Medical Education
- Timely collection of required documents for accreditation review
- End of course survey and credit distribution through our accredited providers
Faculty Support
- Detailed communications with Faculty regarding their responsibilities
- Timely collection of all documents to meet accreditation deadlines
- Management of all travel logistics to and from the conference
Marketing
- Social Media Account Management
- Digital & Print Collateral Design, Including:
- Industry Prospectus & Application
- Save the Dates & Flyers
- Hospital Cath Lab Posters
- Digital and Print Ads
- On-Site Signage
- Facilitate Distribution of Collateral
- Event Website Creation
- Create and Manage Custom Event App
- Brochure Development & Mailing
- Targeted Advertisement in Online & Print Journals
- Promotional Emails
- Co-Sponsorship with Educational Societies
- On-Site Promotional Items
Industry Partnership
- Act as a liaison for Educational Sponsors and Industry Exhibitors
- Originate levels of support & promotional opportunities that fit your educational program and goals
- Complete and submit educational grant applications along with post-conference required reconciliations
- Design the industry prospectus, exhibit applications and exhibit hall floor plan
- Procure exhibitors and commercial supporters
- Manage Pre- and Post- conference communications with industry partners
- Onsite Exhibit Hall Management including venue negotiations, design, set-up and tear down
Venue Management
- Assist with venue sourcing, advising on optimal meeting space in line with meeting objectives
- Complete site visits and final venue selection
- Handle all contract negotiations, maximizing hotel contract terms and concessions
- Minimize meeting room rental fees
- Negotiate and secure best available group rates
- Minimize deposit terms and attrition
- Order catering for all planned meal functions
- Manage faculty and staff room block
Onsite Production
- On-site event staffing, management and support
- Secure specialized A/V company to provide all necessary services including onsite audio-visual requirements and Live Satellite Transmissions
- Coordinate Live Broadcasts between the Meeting Venue and Hospital
- Management of Speaker Ready Room
- Coordination and management of meeting room layout and set-up
- Tradeshow / Exhibit Hall installation
- Special Event management
Accounting and Financial Management
- Managing event budget from initial conception, regular spend updates and final reconciliation
- Obtain estimates in order to prepare an accurate symposium budget
- Continually supply Program Director with budget updates
- Apply funds received from grants, exhibit fees and registration to symposium budget
- Detail all conference expenses and invoices paid along with remaining symposium balance
- Follow-up to collect outstanding educational grants and exhibit fees
- Post meeting budget analysis
Post-Event Analysis
- Complete Post-Education Analytics and Reports
- Attendee Satisfaction and CME Surveys
- Faculty & Fellow Reimbursement
- Online Distribution of Presentation Materials
